Executive Assistant

Coordinate and schedule meetings, including room, equipment, catering, and participant details 

Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes 

Research, book, and coordinate travel arrangements; handle conference registrations and expense reports 

Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings 

Order and manage technology items and office supplies; maintain printers and reconcile reports 

Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons 

Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing 

Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds 

Associate or bachelor's degree in Business Administration or equivalent experience 

Minimum four years administrative experience, with at least one year of executive administrative support 

Construction-related business experience preferred 

Ability to maintain a high level of confidentiality and discretion 

Detail-oriented with the ability to organize and manage multiple projects 

Proficient in Microsoft Word, Excel, Outlook, and PowerPoint 

Adaptive, effective communication and active listening skills 

Positive and professional attitude with strong customer service skills 

Medical and prescription drug plans that includes no additional cost vision coverage  

Dental plan  

401k retirement plan with a generous Mortenson match  

Paid time off, holidays, and other paid leaves  

Employer paid Life, AD&D, and disability insurance  

No-Cost mental health tool and concierge with extensive work-life resources 

Tuition reimbursement  

Adoption Assistance   

Gym Membership Discount Program   

Our postings are typically open a minimum of 5 days and an average of 44 days.  

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement. 

Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.