Event Planning Manager

This role is responsible for planning and managing all logistics for major company-wide events. This includes Mortenson’s large internal gatherings such as annual meetings, summits, conferences, and major celebrations. The position’s primary purpose is to ensure these events are aligned with Mortenson’s goals, are executed professionally and consistently, and deliver a high-quality experience for attendees while optimizing cost and efficiency.

RESPONSIBILITIES:

• Event Strategy. Define objectives, audience, and outcomes. Advise on format, theme, and budget.

• Event Management. Develop detailed plans of timing and action for each event from start through completion and ensure that each project is running smoothly during all phases.

• Venue & Vendor Management. Source venues, negotiate contracts, manage hotel blocks and transportation. Ensure familiarity with hotel banquet event orders. Vet, contract, and manage vendor partners for event design and production, if needed.

• Logistics Coordination. Oversee all operational details – build production schedule and run of show, room setup, A/V, catering, signage, and on-site management.

• Attendee Communication. Create invitations, manage registration, and ensure consistent branding in coordination with the brand team.

• Post-Event Evaluation. Collected feedback, analyze success metrics, and recommend improvements.

• Trend Awareness & Problem Solving. Stay current on event planning, design, and production trends. Proactively identify and solve operational challenges.

• Collaboration. Partner with internal teams and share best practices across the company.

• Effectively work and build relationships with those of diverse backgrounds and organizational levels 

• All other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree in Hospitality Management, Marketing, Business, Communications, or related field

• Minimum five years of experience

• Previous experience related to livestreaming and audio-visual production

• Current driver’s license

• Event Planning Expertise. Demonstrated experience managing large, complex events with strong attention to detail and ability to follow structured plans.

• Vendor Management & Negotiation. Skilled in sourcing vendors, evaluating proposals, and negotiating favorable contracts.  

• Communication & Interpersonal Skills. Clear, professional communication with stakeholders at all levels; strong relationship-building and customer-service mindset.  

• Multitasking & Organization. Ability to manage multiple events and deadlines, stay calm under pressure, and solve problems quickly.  

• Technical Proficiency. Comfortable with Microsoft Office; experience with event management tools and virtual platforms; basic Adobe skills a plus.  

• Project Management & Analysis. Ability to track budgets, timelines, and analyze event metrics for continuous improvement.  

• Relationship-Building & Cultural Sensitivity. Collaborative approach with diverse teams; influence without authority.  

• Professionalism & Composure. Resourceful and calm under pressure with a “show must go on” attitude. 

• Active listening skills and effective communication including an openness to diverse input and feedback

• Ability to travel up to ~30%

• Adaptable to non-standard hours and demanding event schedules

 A few benefits offered include:  

(for Non-Craft & Non-Union Craft working 25+ hours / week) 

• Medical and prescription drug plans that includes no additional cost vision coverage  
• Dental plan  
• 401k retirement plan with a generous Mortenson match  
• Paid time off, holidays, and other paid leaves  
• Employer paid Life, AD&D, and disability insurance  
• No-Cost mental health tool and concierge with extensive work-life resources 
• Tuition reimbursement  
• Adoption Assistance   
• Gym Membership Discount Program   

The base pay range for this role is $77,000 - $115,600. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).  

 Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.   

 Please make note:  

• Visa sponsorship is not offered for this position.  
• Our postings are typically open a minimum of 5 days and an average of 44 days.  

ABOUT MORTENSON 

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.  

Let’s Redefine Possible®  

Equal Employment Opportunity 

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category. 

 Other Items to Note 

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement. 
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.